7 Differences between Formal and Informal Letters for Your Convenience
Understanding the differences between formal and informal letters is very important. The reason is if you are wrong in determining the type of letter you want to send, the purpose of the letter may not be conveyed properly or even not well received by the recipient of the letter.
For example, when you want to write a job application letter to a company, the letter written must use the rules of writing an official letter. If not, your application will be rejected by the company and lead to the failure of your job application.
Through this article, AdIns will provide important information regarding the difference between formal and informal letters that can add to your insight into writing letters. Curious about what the differences are? Check out the full article directly below.
Differences between Formal and Informal Letters
A letter is a tool to communicate or convey information to a person or agency/institution. In writing a letter, you need to pay attention to the purpose for what and to whom. The reason is that each type of letter has its function and use.
Generally, letters are divided into two types, namely formal and informal letters. The two types of letters certainly have differences apart from their names. The following information is some of the differences between formal and informal letters that you need to know.
1. Writing Style
Formal letters are written using a formal standard language, while informal letters seem more relaxed because they are usually written using more casual everyday language.
Official letters are more often used by official agencies or institutions to convey information to a person, organization, or other agency. Meanwhile, official letters are more often used by individuals, such as friends or parents.
In official letters, letterhead is mandatory. Whereas in informal letters, letterhead is optional and may be omitted. The letterhead itself usually contains information such as the logo, name, phone number, email, and address of an agency/institution that sent the letter.
4. Reference Number
The letter number is a part that must be in the official letter, while the informal letter does not have it. Writing letter numbers aims to find out how many letters were issued as archival reference material, and make it easier to do archiving.
The most striking part is that the official letter is equipped with a stamp which is usually blue or purple. Giving this stamp shows that the letter has guaranteed validity and comes from an official institution.
6. Sender’s Identity
In a formal letter, the identity of the sender will usually be more complete. This section contains the name of the author of the letter, signature, person in charge, and a copy of the letter that needs to be known by certain parties.
7. Letter Structure
The structure of the official letter is made by following the rules according to existing standards. Meanwhile, informal letters can be made freely according to the wishes of the letter maker, so the form of informal letters is more varied than official letters.
The parts or structures of an official letter usually consist of:
- Mail Number
- Place and date
- About section
- Destination address
- Contents of the letter
- Closing sentence
- Sender ID
Examples of Formal and Informal Letters
To better understand the difference between formal and informal letters, we will provide some examples of the two types of letters.
Examples of Formal Letters
1. Job Application Letter
As the name implies, a job application letter is a letter written by someone to apply for a job at a company. A job application letter usually explains the skills, experience, and reasons for applying to the company.
2. Letter of Agreement
A letter of agreement is made to express an agreement between two parties on a matter. A letter of agreement is usually used when two parties are experiencing a dispute, making a sale and purchase transaction, and so on.
3. Invitation Lett
Invitation letters are used to invite someone to attend a certain activity such as an event, job interview, or even a call from the police.
4. Letter of Request
A letter of application is written to express one’s wishes regarding something. Application letters are usually used to apply for financial assistance, a research thesis, or an application for divorce.
5. Letter of Decision
Decision letters are usually issued by an agency or institution. Its function is to provide information related to things that are not yet clear, such as the appointment of employees, layoffs, formation of event committees, and so on.
Examples of Informal Letters
1. Love Lettters
Expressing love can not only be done in person or over the phone. You can express love through letters to make it more unique and memorable.
2. Letter of Apology
A letter of request can be a great solution for those of you who feel awkward about apologizing in person. This letter can express regret and also an apology for the mistakes that have been made.
3. Letter for Parents
This letter is usually written by people who are away from home. The purpose of writing this letter is generally to provide news and express longing for parents at home.
4. Letter of Permission
A permit is usually used when a person is unable to attend school or work for some reason. The most commonly used permission letter is a sick leave letter from a doctor.
You can write letters to collect debts from friends. This letter can later be sent directly to your friend’s house so that all his family knows so that it can be paid off immediately.
You can write letters to collect debts from friends. This letter can later be sent directly to your friend’s house so that all their families know and so that the debt can be paid off immediately.
After reading the explanation above, we hope that you all understand that for your different needs! To make an official letter, of course, a signature is needed to be valid. Asking for a signature is now easier than ever with AdIns’ Digital Signature service. You no longer need to print, scan, and send letters to ask for someone’s signature by using the AdIns Digital Signature service. Immediately contact AdIns right now to apply for a demo version of this service!