4 Ways on How to Make a Digital Signature for Your Business Purposes

How to make a digital signature? Until now, signatures are still legal evidence to show the legality of various letters and documents made by someone. The signature informs the identity and status of a person in the company or institution that issued the letter.

The development of increasingly sophisticated technology makes signatures easier because they can be digitized. However, do you know how to do it properly? Get more information on how to create a digital signature below.

What is an Electronic Signature (e-Sign)?

The definition of a digital signature or e-Sign is a handwritten stroke in digital form to indicate approval of certain information. Digital signatures are increasingly being used since the COVID-19 pandemic has forced people to work from home.

Digital signatures are a new alternative that greatly facilitates work. Now, requesting a signature can be done directly by sending an e-mail. You no longer need to print information on a piece of paper and then pass it on to the head of the institution.

The approval process will certainly be faster than usual. Regarding digital signatures, the government shows its seriousness by issuing two regulations, namely:

• Law Number 11 of 2008 Article 11 paragraph 1 regarding Information and Electronic Transactions (UU ITE).
• Government Regulation Number 71 of 2019 concerning the Implementation of Electronic Systems and Transactions.

The two regulations were issued as a strict action against irresponsible people who want to forge signatures. This is because there are many instances of forgery of signatures.

They easily “stick” other people’s signatures to achieve personal goals. Of course, strict action must be taken to prevent this from happening again.

Read Also: 5 Roles of Information Technology in Business in the Digital Era

How to Make a Digital Signature

So, how to create a digital signature? There are several ways you can do it easily. Here’s an explanation of each way.

1. Microsoft Word

You must be familiar with this one program. Microsoft Word, which is usually used to create important documents, can actually create digital signatures. How to make it easy.

Take a look at the steps for creating a digital signature below:

• Open Microsoft Word on your laptop or PC computer.
• Hover over the section you want to sign.
• Select “Insert” in the menu bar at the top left.
• Look for the “Text” section on the right side of the menu bar and click on “Signature Line”.
• Once clicked, the “Signature Setup” tab will appear. In this tab you need to provide detailed information such as name, title and e-mail address of the signer.
• Fill in all the information properly and correctly then click “Ok”.
• In the document, a small box will appear containing the name and title of the signer. Right-click on the box and select “Signature”.
• A new small tab will appear to add additional information regarding the signature. You will be asked to add a photo of your signature and detailed information.
• Click “Ok” if everything is correct. Finally, click “Signature” and your signature has been successfully created.

Read Also: Various Examples of Digitalization In Business

2. Free Websites on the Internet

The next way is that you can use free sites on the internet to create digital signatures. You only need to do a search by typing “create signature online” then a number of sites will appear on the SERP page.

Choose one of these websites and start creating a signature. On the website, you will be asked to open the document you want to sign. Then the process is continued by drawing a signature, giving initials, date, and checkbox (if needed). When all the processes are complete, the document has been successfully signed.

3. Scan

If the two methods above are too difficult to do then you can use the scanning feature on the printer. You only need to sign on a piece of paper and then start the scanning process. Save the scanning results in JPG or PNG format, then the signature can be used at any time.

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4. Adobe Acrobat Reader

Finally, you can also use the Adobe Acrobat Reader application to add a signature. Go directly to the document in the application and click “Fill & Sign”. Select “Sign” and “Add Signature”.

Then you can choose one of three ways to create a signature. If so, don’t forget to adjust the size and position of the signature. Save the document and the signing process is complete.

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4 Benefits of a Digital Signature

The existence of a digital signature is certainly very helpful. As mentioned above, having a digital signature can make the approval process faster. But that’s not all, because there are still many benefits that can be felt with the presence of a digital signature, namely:

1. Cost Saving

Digital signatures do not require paper like conventional signatures. You just need to make it in the ways above and then the job is done.

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2. Environmentally Friendly

Without the use of paper, then you are taking part in protecting the environment. In addition to cutting down trees to make paper less, you are also helping to save fuel. Savings on fuel for delivering letters and documents certainly reduces the impact of global warming.

3. Can Be Used Internationally

Having a digital signature allows you to reach people who are abroad. The point is that when you have a deal with a foreign business partner, you need to use the most effective way to send important documents to them quickly.

Exchange of signatures to certify the contract so it is not difficult. Both parties can send documents to each other via e-mail for signature without having to travel.

4. Supported by Existing Laws

The affixing of digital signatures also has guaranteed validity in the eyes of the law. Cases of forgery of signatures that often occur can be overcome with this. The existence of two regulations regarding digital signatures should create higher security than before.

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Those are the ways to create a digital signature for the convenience of your business. Very easy to do, right? However, you also have to make sure that the digital signature that is created is in accordance with the regulations or is certified. How to ensure the certification?

The Best Digital Signature – AdIns eSign Hub

You can directly use a certified digital signature service provider such as AdIns. AdIns Digital Signature gives you a guarantee of security because it is certified and legal.

Its use is also very easy and simple. Don’t believe us? You can view various testimonials as well as submit a demo so that comprehensive information can be obtained. Visit AdIns right now and hopefully this article on how to make a digital signature is useful for you!