Data Entry Skill: An Essential Work Skill of the 21st Century
Data entry skill is generally known as skills for inputting data, but is that all? Often this work is considered easy because of stereotypes about the lack of hard work in this job. Of course, this kind of assumption couldn’t be further from reality because the data entry task itself is special and requires high concentration and other skills.
If you want to find out more about data entry, you have to start with understanding what data entry means and then what skills are needed to become a data entry professional. This step is important so that you get complete information and have an in-depth understanding of the topic of data entry work.
What is Data Entry?
What is data entry skill? This process is to input various information obtained from several sources and then updates the data in the computer system. Data entry involves several input models such as numbers, text, or some other important information in a certain specified format.
Professionals use computers and data processing programs to input the latest data. In addition, the data that can be processed can also vary and include recordings of telephone conversations or other related information.
This work is so fundamental because it deals with a large and important amount of information. Professionals are required to have a high level of accuracy in carrying out the data input process to prevent errors or mistakes that cause data discrepancies.
Read also: How Does a Data Entry Officer Work?
Tasks of Data Entry
Seeing how important the task of professional data entry is, integrity is the main requirement that must be possessed by people involved in it. In addition, they must keep all information accurate and thoroughness is the main focus in carrying out this work. What are the tasks involved in data entry tasks?
1. Inserting Data into the Computer or a Database
All information collected from various sources is examined and organized by certain categories. Then, data entry professionals will carry out their duties according to the data’s format, be it numbers, text, or in other formats.
2. Data Verification and Validation
Data entry professionals must prioritize the accuracy of any information obtained or processed before entering data. Each data needs to be checked and seen for its suitability with other sources. In addition, you need to be careful to check whether there are data input errors or not.
3. Data Compilation and Organizing
In this section, data entry professionals must strive to compile each data properly and be fully organized and make groupings based on categories, so that the accessibility becomes easier.
4. Data Update and Repair
Another important task of a data entry professional is to regularly update and correct data as needed. If necessary, irrelevant data can be deleted so that the storage space is not filled with data that may no longer need to be used.
5. Ensuring Data Security and Secrecy
In carrying out their duties data entry professionals must be able to ensure the security and confidentiality of the data they handle. In this context, data entry professionals must comply with policies or rules regarding their responsibilities so that the data remains intact, safe, and confidential.
Read also: Knowing 12 Types of Databases on Computers
Skills Needed in Data Entry
To become a data entry professional, you must have sufficient skills to fully carry out your duties and responsibilities. Next, we will explain what skills a data entry professional needs.
1. Good Communication Skills
Even though data entry is a relatively independent job, good communication skills are needed because this task relates to other teams or stakeholders. Therefore, this task also requires you to be skilled in communicating with other people.
2. Speed and Accuracy
In carrying out data entry, a professional is required to have speed in working, while being careful when inputting information or processing data without causing significant errors.
3. Analytical Skills
Analytical capabilities can help you to identify each piece of data so that when a discrepancy occurs, it can be detected early in the data entry process. In addition, you must be more careful in analyzing data inconsistencies, so that they can be followed up thoroughly and you can inform this news to related parties.
4. Knowledge of Software Database
Adequate knowledge of database software can support inputting data because you directly manage and process everything independently. In addition, you must have very good knowledge about the use of the main software and its supporters so that you can expedite the process.
5. High Concentration
Data entry tasks constantly intersect with data processing and input. As a result, you need high concentration to avoid errors or mistakes that can cause incompatibilities in the database.
6. Has High Credibility
This skill is related to the character of a trustworthy individual. This is also closely related to the duties of data entry because processing important data requires individuals with high credibility and integrity to manage and maintain data confidentiality.
7. Compliance with Policies and Procedures
A professional data entry should have a good understanding of workplace policies and procedures. Adherence to data privacy policies, information security and established work standards are essential skills in this job.
The explanation above that we have provided can help you to understand data entry as well as the duties and skills that a professional must have. By understanding every piece of information related to data entry, we conclude that data entry skill is an important skill tasked with processing information data in large sizes. Therefore, a data entry professional requires special skills such as communication, thoroughness, high analytical skills, credibility, and integrity.
The task of data entry is not an easy thing because it requires high concentration. For that, you can use the Optical Character Recognition application from AdIns which can work automatically to perform and improve your data entry skill with high accuracy to prevent errors. Data entry work becomes easier and faster so that we can save time significantly. Contact us to understand the essence of practicality in work and to find out how the app works here!